At the next window, browse for and select the CSV file you exported from your webmail browser. At the Import a File window, select the Comma Separated Values option if it is not already selected. In the Import and Export Wizard, select the option to “Import from another program or file” if it is not already selected. Select File and then select Open & Export. Choose the option of exporting your contacts in Microsoft Outlook or Outlook CSV. Select the contacts you want to export and click on the appropriate export command. Pull up your online mail service using your internet browser. Syncing an Existing Contact List from Another Source In the Contact window, enter all relevant contact details for this person. Select the People icon in the lower half of the left side pane. Let’s check out the details for each way of setting up contacts in Outlook. Or you can use the Outlook Suggested Contacts tab to select familiar contacts to add. You can select someone’s email address to manually add that person as a contact. You can avoid manually adding contacts by syncing a pre-existing list from another webmail provider. You can manually create a contact with all the necessary details. There are a few different ways to add contacts to your Outlook list. Regardless, keeping an organized list of contacts is the best way to keep track of all the people you communicate with.īuilding Your Contact List: Creating, Syncing and Adding New Contacts in Outlook Some companies will be starting from scratch, creating an entirely new collection of contacts, while others will already have some contacts in place. 
The process of building a contact list will vary among different businesses, depending on their situation. This allows businesses to use Outlook as their easy-to-manage and scalable ‘digital Rolodex’. Additionally, if you’re detailed when building your contact list, you can add other personal info like mailing addresses and phone numbers. For instance, with an organized contact list, new emails can be addressed simply by typing the person’s name or selecting it from your contact list. The contact list feature in Outlook has a variety of streamlining tools to make business communication easier than ever.
Today’s Rolodex: Using Outlook Contact Lists to Streamline Business Communication Whether businesses are using server versions like Exchange or cloud-hosted versions with an Office 365 subscription, developing streamlined procedures for setting up and managing Outlook contacts will save your business time and hassle. Without an organized approach to setting up and maintaining these digital address books, communication lines can be broken and business productivity can take a hit.Ī huge number of modern professionals use Microsoft Outlook to send and receive business mail. They provide the means of connecting with clients, collaborating with team members and communicating important information to employees. For modern businesses, digital contacts are a company’s lifeline. There’s no denying that email contacts are the modern-day equivalent of the traditional address book.
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